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Ledgers & Xero Integration
Total financial clarity for both auctioneers and accountants
Total financial clarity for both auctioneers and accountants
Ledgers & Xero Integration
Auction-Ready Ledgers Built In
BidHarvest® tracks every financial movement across auctions, bidders, vendors, and your own business.
Out of the box, you can run:
Invoice Summary Reports
• Full breakdown per invoice
• Hammer price, buyer’s premium, VAT, other charges
• Payment method (bank, card, cheque, contra)
• Total due, total paid, and balance
• Margin VAT and standard VAT clearly separated
VAT Analysis Reports
• Hammer prices with VAT liabilities by tax category
• Vendor commissions and charges with margin VAT
• Buyer’s fees and their associated VAT
• Structured for easy export to your accountant or HMRC
Vendor Statement Summary
• Amount due to each vendor
• Commissions and deductions clearly displayed
• Payment method, VAT totals, and final payout status
• Filter by auction, date, or vendor
All reports are exportable as CSVs, ready for reconciliation or handover to external accountants.
Deep Xero Integration
If your team uses Xero, BidHarvest® connects your auction data directly into your cloud accounts platform.
You can:
• Push daily summaries of invoices raised, payments collected, and payouts made
• Map vendors and bidders to matching Xero accounts (using internal user IDs)
• Auto-create Xero customer/vendor entries when new auction clients transact
• Pass through line-by-line tax details, margin VAT, standard VAT, zero-rated for proper ledger coding
• Sync key ledger data with accounts payable and receivable workflows
This significantly reduces the need for double entry and ensures your finance data stays up to date and fully compliant.
Key Benefits
Use Cases
• Weekly accounting summaries for finance teams
• Monthly VAT returns based on live data
• Vendor payouts with full deduction trails
• Managing margin VAT auctions vs standard VAT
• Real-time cash flow monitoring across all auctions
• Eliminating “missing payment” errors or statement disputes
Why It Matters
When your finance is tight, your auction is tight. The BidHarvest® ledger suite brings clarity, speed, and automation to what is traditionally one of the most painful areas of auction operations: payouts, taxes, and cash flow.
Want to see your auction cash flow in real time?
Get in touch to book a demo of our ledgers and Xero tools, and see how much time your team could save.
Managing money in an auction business isn’t just about hammer prices and buyer premiums — it’s about tracking every penny in and out, across dozens or even hundreds of transactions. That’s why BidHarvest® comes with built-in financial ledgers and seamless Xero integration, giving you real-time visibility into customer payments, vendor settlements, fees, VAT, and margins all in one place.
No more juggling spreadsheets or chasing finance teams for manual reports. With BidHarvest®, your financial backbone is automated, auditable, and ready to scale.
We’re still working on this content and it’s not quite ready yet — but if you’re interested in this feature, we’d love to hear from you! Please get in touch and we’ll be happy to share more details or keep you updated as soon as it’s available.
Frequently Asked Questions
Yes — payments in and out, including tax lines, are included in Xero integration if you have the appropriate API access.
When a payout is made to a vendor, BidHarvest® marks the statement as paid and logs the payment method — bank, cheque, etc. This shows in your Statement Summary report.
Yes — BidHarvest® includes full margin VAT breakdowns, separating margin-eligible lots and providing clean audit data for HMRC.
Yes — custom buyer and vendor charges can be applied and will show correctly in reports and statements, including VAT breakdown.
The financial reports still work out of the box — you can export all CSVs to work with any system. Xero integration is optional.
Yes — all ledger reports can be filtered by auction, vendor, bidder, or date to give you complete control over your outputs.
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